PhilHealth
Benchbook
2005
5. Information Management
5.1 Data Collection, Aggregation and Use
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Goal: Collection and aggregation of data are
done for patient care, management of services, education and research. |
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Standards |
Status |
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5.1.1 Relevant, accurate,
quantitative and qualitative data are collected and used in a timely and
efficient manner for delivery of patient care and management of services. |
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Criteria |
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- The
organization defines the relevant aspects of its operations from which data
will be collected. |
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- The
organization defines data sets, data generation, collection and aggregation
methods and the qualified staff who are involved in each stage. |
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- The
organization defines policies and procedures to monitor and improve the
accuracy, completeness and reliability of relevant qualitative and
quantitative data relating to its operations. |
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- The
organization provides resources and opportunities to enable management and
staff to use data in their decision and policymaking activities. |
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- Policies
and procedures on record storage, retention and disposal are documented and
monitored. |
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Standards |
Status |
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5.1.2 The collection of data and reporting of
information comply with professional standards, statutory and PhilHealth
requirements. |
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Criteria |
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- The organization collects and submits reports required by the
Department of Health and PhilHealth.
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Standards |
Status |
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5.1.3 Every patient
has a sufficiently detailed patient chart to facilitate continuity of care,
and meet education, research, evaluation and medico-legal and statutory
requirements. |
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Criteria |
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- Care providers document management
details in the patient chart. All entries are promptly accomplished,
accurate, legible, dated and duly signed by the care providers whose designations
are clearly indicated. |
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- Patient charts are routinely checked
for completeness and accuracy, and action is taken to improve their quality. |
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Standards |
Status |
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5.1.4 Data in the
patient charts are coded and indexed to ensure the timely production of
quality patient care information and reports to PhilHealth. |
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Criteria |
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- Data from the patient charts are
routinely collected, aggregated and reported for use in quality improvement
activities, for administrative purposes and for mandatory reporting to the
Department of Health and PhilHealth. |
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5.2 Records
Management
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Goal: Integrity, safety, access and security of records are maintained
and statutory requirements are met. |
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Standards |
Status |
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5.2.1 Clinical records are readily accessible to
facilitate patient care, are kept confi dential and safe, and comply with all
relevant statutory requirements and codes of practice. |
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Criteria |
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- When patients are
admitted or are seen for ambulatory or emergency care, patient charts
documenting any previous care can be quickly retrieved for review, updating
and concurrent use. |
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- The organization has policies and procedures, and devotes
resources, including infrastructure, to protect records and patient charts
against loss, destruction, tampering and unauthorized access or use. Only
authorized individuals make entries in the patient chart. |
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DATA
COLLECTION, AGGREGATION AND USE STANDARDS
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timely and efficient data collection
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standardized information
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detailed medical charts
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coding and indexing of data
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Goal: Collection and aggregation of data are
done for patient care, management of services, education and research. |
RECORDS
MANAGEMENT STANDARD
•
accessible records of data are done for patient
care, management of services, education and
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Goal: Integrity, safety, access and security of records are maintained
and statutory requirements are met. |